Useless Conversation

[schild]

We have a guy here who uses the name 'temp' for folders that contain utterly vital data. I don't have any idea why, but I just about destroyed a production machine when trying to clear disk space one day. Glad I asked before I wiped it.

Where I come from "Temp," " ," and "porn" are short for pornography.

[Ingmar]

I've seen that deleted items as storage thing more times than I can count. Was a big issue for a few of our users when we migrated to Google Apps.

[Selby]

I store EVERYTHING that ever comes in my mailbox except spam and double emails.  I use a directory called "MAIL" that is broken down into a filing system.  Anyone who uses the Deleted Items deserves to lose it.  Same as those people who receive an email, delete it, empty the Deleted Items directory (all in one fell swoop), then complain about needing that email again an hour later.

[Abagadro]

For work I try to file away stuff in various folders but its too much of pain so I think I have around 15k emails in my inbox.

[Ironwood]

I store EVERYTHING that ever comes in my mailbox except spam and double emails.  I use a directory called "MAIL" that is broken down into a filing system.  Anyone who uses the Deleted Items deserves to lose it.  Same as those people who receive an email, delete it, empty the Deleted Items directory (all in one fell swoop), then complain about needing that email again an hour later.

Then you're just as big a mentlar as they are.

E-mail's a communication tool ;  it shouldn't ever be a storage area.  A mailbox should never be larger than 250mb for long.

[Teleku]

Heh, I'm lazy as well.  Save a ton of work stuff in my outlook.  When I have some sort of personal information I know I'll need to look up again someday, I often just mail it to my gmail account, and do a search for it when the need comes up.   

People in the foreign service are packrats though.  Some people travel from post to post with gigs and gigs worth of .pst files continaing every email (often with important docs they use attached) they've ever recieved across their decades long career.  Then have us link them all in with outlook on their local machine.  Then complain about how slowly their outlook loads/runs.   

[Ironwood]

THESE PEOPLE ARE THE DEVIL.  THESE PEOPLE NEED TO DIE.

[lamaros]

Been sick with what I hope is the flu the past few days.

Felt like I was going to explode from the fever just before, so I took some drugs. Never taken drugs before. Now I'm saturated in sweat and have a headache and I'm hoping I don't throw up. I guess I can't win either way. Yay not being able to sleep and let my body fix itself.

[Bunk]

Hey Ironwood, I just had nine gigs worth of .pst files backed up off my work machine last night 

I keep 98% of my email, simply due to the number of times I've had to go back to something a customer or other employee said in an email, and shove the proof in their face. Sometimes four years later.

My personal joy though, is dealing with customers who import data from five different sources in to the new CRM they bought from us, creating four duplicates of 70% of their contacts, and expect us to have a magic button that will decide what data to keep and what to purge. Yes, we have data merge options, no, they aren't much help when someone imports the same person three times with three different primary addresses.

[Ironwood]

Hey Ironwood, I just had nine gigs worth of .pst files backed up off my work machine last night 

I keep 98% of my email, simply due to the number of times I've had to go back to something a customer or other employee said in an email, and shove the proof in their face. Sometimes four years later.

My personal joy though, is dealing with customers who import data from five different sources in to the new CRM they bought from us, creating four duplicates of 70% of their contacts, and expect us to have a magic button that will decide what data to keep and what to purge. Yes, we have data merge options, no, they aren't much help when someone imports the same person three times with three different primary addresses.

And that's fine if it's off the live system and it's in a place where it's backed up.  I don't give a fuck.

It's the assholes who have this live that get me.  I'm currently migrating some cunt with 21Gb in his mailbox, dating back to 2002.  I really, really want to slap his fucking stupid face.

[Merusk]

I store EVERYTHING that ever comes in my mailbox except spam and double emails.  I use a directory called "MAIL" that is broken down into a filing system.  Anyone who uses the Deleted Items deserves to lose it.  Same as those people who receive an email, delete it, empty the Deleted Items directory (all in one fell swoop), then complain about needing that email again an hour later.

There's project management tools for this. Use them instead because it does nobody else on your team any good if the info is only on your machine.

[Ironwood]

There's ALWAYS an alternative.  E-mail is like phonecalls.  Unless it's for training purposes, the valuable data that comes in should always be put elsewhere.  Always.


FUCKING ALWAYS.

[Paelos]

It's the assholes who have this live that get me.  I'm currently migrating some cunt with 21Gb in his mailbox, dating back to 2002.  I really, really want to slap his fucking stupid face.

We're required to keep stuff 7 years by federal recordkeeping standards, but 2002 is even beyond that. Unless he's handling critical financial data, he would be well served with a ooooooops I lost everything from more than a year old.

[RhyssaFireheart]

Dunkin' Donuts Chai Latte tastes nasty.  I'll stick to Starbucks when I want to fill that particular craving.

[Pennilenko]

I convert all of my important emails into word documents that then go in my documents directory in properly organized folders. All attachments go into properly labeled folders in my documents directory as well. The grandfather that got me into computers was always on me to properly store important files so that they can be easy to find and backup.

The only email that I do not bother to clean up and organize is the dummy account I use to sign up for stuff that I know is going to spam the shit out of me.

[RhyssaFireheart]

I keep trying to remember to save important information into One Note.  It's handy and lets me organize things nicely but I just can't get into using it as often as I should.  Work here has a 15 month policy - everything gets deleted after that time unless it needs to be retained for other reasons.  Inbox and Deleted items get purged after 30 days.  I've lost emails that I've needed because I forgot to move things before. :(

[Paelos]

In many cases, it's an advantage in my professional to lose emails.

[Nebu]

In many cases, it's an advantage in my professional to lose emails.

You entered politics?  Congratulations!

[Paelos]

Haha, good one!

[Ironwood]

It's the assholes who have this live that get me.  I'm currently migrating some cunt with 21Gb in his mailbox, dating back to 2002.  I really, really want to slap his fucking stupid face.

We're required to keep stuff 7 years by federal recordkeeping standards, but 2002 is even beyond that. Unless he's handling critical financial data, he would be well served with a ooooooops I lost everything from more than a year old.

NO. DON'T DO THAT.

Keeping as required by law does not mean having it in your live e-mail client.  Don't make me punch you.  I've been hearing that shite from Lawyers and Accountants since I was 21 and it was pish then and it's even more pish now.

And these are the SAME CUNTS that resist digital document management, mostly because they like 'to sign stuff on the train'.

Assholes.

[Paelos]

Relax, we only have one year of data on the live email client. The rest gets backed up into the servers and we can't access it unless it comes up in an audit.

Also we went fully paperless and have all our documents in a CS FileCabinet program now that we access.

[WayAbvPar]

Blame the bullshit ISO standards that plague the corporate world.

[Salamok]

Last place I worked auto purged all mail older than 90 days that was not archived off the live system.  Then on top of this the crappy Groupwise 6 client was unable to reply to messages you archived, you had to unarchive them in order to reply.  This all finally broke me of depending on email for anything other than a beefier IM system. 

I still don't agree with the whole the central email database isn't for storing/organizing all of your mail philosophy and certainly couldn't get behind forcing people to treat it like some sort of job queue where once something is assigned/dealt with it should be purged from the queue.

Mostly anymore I just ignore mail management entirely and use it for as little as possible so as not to let some dickhead mail administrators whims impact my workflow.  Which is exactly what the mail admins seem to want anyhow. 

[Merusk]

It's the assholes who have this live that get me.  I'm currently migrating some cunt with 21Gb in his mailbox, dating back to 2002.  I really, really want to slap his fucking stupid face.

We're required to keep stuff 7 years by federal recordkeeping standards, but 2002 is even beyond that. Unless he's handling critical financial data, he would be well served with a ooooooops I lost everything from more than a year old.

NO. DON'T DO THAT.

Keeping as required by law does not mean having it in your live e-mail client.  Don't make me punch you.  I've been hearing that shite from Lawyers and Accountants since I was 21 and it was pish then and it's even more pish now.

And these are the SAME CUNTS that resist digital document management, mostly because they like 'to sign stuff on the train'.

Assholes.

I reviewed, counter-offered and signed the offer on my house from my smartphone flying from Cincinnati to Vegas.  It amazes me these twits haven't encountered such digital signatures before.

[Selby]

There's project management tools for this. Use them instead because it does nobody else on your team any good if the info is only on your machine.

Project management tools?  That cost money?  No way! ;-)  We can't even get an inventory management system or document change control system, everything is in .xls & PDF files on respective computers and a giant server.  They are really trying to get everyone to put everything online in SharePoint though.

And I keep my email off the server, less than 200MB or 5 months worth online.  And it's saved my behind more times than I can remember having to go back and show customers the emails they ignored or their responses that led to decisions that are now impacting their ability to run.

[Rasix]

About every June, I take a look at my inbox and delete anything from the previous year or dump it an archive folder.   

If your mail gets to big, they'll stick you in mail jail.  The limit used to be so small that we had to use local databases (Notes LOL) for attachments or you'd find yourself in trouble a lot.

[Ingmar]

When we were on Exchange I had a 120 day retention policy, everything older than that, deleted. Want to keep things? Better stick em in a PST. Kept my servers nice and happy but I ended up with one user with 50+ GB of PST files that included every bit of mail she had ever received, she didn't even delete spam. Thankfully she changed companies so I don't have to deal with her Outlook issues anymore.

[Paelos]

I reviewed, counter-offered and signed the offer on my house from my smartphone flying from Cincinnati to Vegas.  It amazes me these twits haven't encountered such digital signatures before.

The IRS doesn't accept them. This is our issue.

[Numtini]

If people were saving email that was actually email, it wouldn't bother me nor would it be a volume problem. It's the people who use it as a file system. We might as well not even have a network. I set up departmental folders and they fill them with NAME folders and nobody uses it for sharing. If the person sitting at the next desk and who shares the same departmental folder needs a file, they email it. If the recipient saves it, it ends up as a duplicate. I have a three person department who's departmental folder has some files that have a dozen identical copies squirreled away.

[Ironwood]

Yes.

But you'll have two camps here :  The guys who talk sense and the rockets who say stupid stuff about their workflow.

[Yegolev]

The camp I fall in is that half the people you know are below average intelligence.  The rest have mental problems.

I'd love to have people put things where they belong, but they don't.

[Lianka]

Dunkin' Donuts Chai Latte tastes nasty.  I'll stick to Starbucks when I want to fill that particular craving.

Damn, does Starbucks still have that chocolate chai latte stuff I was avoiding when I was off caffeine?!  I'll be pissed if they don't! 

[Ironwood]

Whoa, what happened to the default theme ?  Is it just me that's turned white background and white posting ?  It's awful.

[Reg]

Everything seems normal here.

[Ironwood]

Damn.

Good Ole Ctrl-F5